The Human Resources co-ordinator undertake a broad variety of duties supporting the HR department s, including but not limited to recruitment, Payroll, learning and development, onboarding, and other HR projects.
The Human Resources Coordinator will also provide administrative support to the CEO.
The HR coordinator is responsible for:
Support the recruitment/hiring process (post jobs on social media, treat application mails, organize interviews & collect feedback, track status of candidates, respond with follow-up letters, Maintian DB)
Manage the administration related to the life cycle of employees in the organization (enrollments, changes and terminations) and update of HR systems
Assist with the preparation of the performance review process (Objectives, mid-year review, End year review). Ensure proper documentation is collected and stored
COMPENSATIONS & BENEFITS
Handle compensation and benefits (payroll, health & retimement plans) processes in an accurate and timely manner and conduct reconciliation audits in close collaboration with the payroll provider.
Manage fleet of +/- 10 company cars. Liaise with stakeholders to process efficient management of the car lifecycle.
Maintain records of personnel-related data (payroll, personal information, CV, medical certificate, parentale leave) in hard/ digital copies and the database and ensure all employment requirements are met.
Update Organiszational Chart
Support organization-wide training needs assessment and identify skills or knowledge gaps that need to be addressed
Benchmark available training courses on the market and provide the necessary information about the sessions.
Maintain program database and training records
Assist in ad-hoc HR projects (Comp & Ben, Recruitment, Salary benchmark, International payroll set-up)
Support in creating HR Internal & External communication
Conduct internal audit of HR processes such as payroll, benefits, L&D, ... and recommend possible actions to improve existing processes
Administrative support to the CEO
Organize Board of Directors meetings & agenda.
Assist with signature collection and ensure filing of key legal documents
Organize travel and internal meetings logistics
Generally answer correspondence and queries from multiple stakeholders
Other general administration tasks ...
Bachelors degree in Human Resources or related
Fluent in English & French (any other language would be an asset)
2 years of experience as HR coordinator or relevant human resources/administrative position
Good knowledge of Labor Law and employment equity regulations.
Proven experience in managing payroll.
Full understanding of HR functions and best practices.
Exposure to end-to-end HR operations and ad hoc HR projects
Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience with HR databases and HRIS systems
Knowledge of digital technology
Ability to handle data with confidentiality
Superior interpersonal and written/oral communication skills
Strong self-directed organisational skills and self-discipline
Able to multi-task and prioritise
Critical thinking and problem-solving skills
Dynamic, proactive and takes initiative, flexible, reliable, and creative.
Attention to detail and results focused
Resistance to stress
Demonstrated Customer Focus and ability to successfully engage internal and external stakeholders
Van De Woestijne
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